Hey there, fellow business owner! If you’re anything like me, you’ve probably had those days where your to-do list seems endless, and you wish there were more hours in the day. Thankfully, we live in a digital age where productivity apps come to our rescue. Let’s dive into some of the best ones that have personally saved my sanity on more than one occasion.


1. Why Every Small Business Owner Should Embrace Productivity Apps

Running a small business is no joke. Between juggling finances, managing our awesome team, and trying to keep our customers happy, it’s a whirlwind. Let’s be honest: Productivity Apps can be overwhelming in itself – just the vast amount of existing tools can be hard to grasp. But they help if you consider the purpose for which they are created.


2. My Top 10 Productivity Apps and Why I Love (and Sometimes Loathe) Them


a. Trello


  • Super intuitive. It’s like having a digital bulletin board.
  • Those little cards? Genius for task tracking.
  • Plays well with other apps.



  • The free version teases you with its limitations.
  • Too many cards, and things get messy.


Perfect For: Keeping projects on track without losing your mind.


b. Slack


  • It’s like the office water cooler, but digital.
  • Channels keep things organized.
  • Plays nice with other apps.



  • The constant ‘ping’ can drive you nuts.
  • Free version’s file sharing? Meh.


Perfect For: Keeping the team chatter in one place.


c. Asana


  • It’s the Swiss Army knife of task management.
  • Those timeline views? Chef’s kiss.
  • Custom workflows for the win.



  • Newbies might need a minute to get the hang of it.
  • Free version could use more integrations.


Perfect For: When sticky notes just don’t cut it anymore.


d. Evernote


  • It’s like my second brain for note-taking.
  • The search function is a lifesaver.
  • Syncs faster than I can say “Where’s my phone?”



  • Free version’s monthly upload is a tease.
  • The interface can feel like information overload.


Perfect For: Dumping your brain and finding things later.


e. Zoom


  • It’s like having a coffee chat, but from the comfort of your couch.
  • Screen sharing is a breeze, and recording? A lifesaver for those “What did they say?” moments.
  • Can fit more people than my living room.



  • Had a few hiccups with security in the past.
  • The 40-minute limit on the free version? Party pooper.


Perfect For: Those days when face-to-face meetings just aren’t in the cards.


f. Google Workspace


  • It’s like having an office suite in your pocket.
  • Real-time collaboration means no more “Who has the latest version?” chaos.
  • Cloud storage that’s as reliable as my morning coffee.



  • The price tag for the premium versions can sting a bit.
  • If you’re a privacy hawk, you might side-eye it a little.


Perfect For: Everything from drafting proposals to crunching numbers.


g. Todoist


  • My personal assistant in app form.
  • Adding tasks feels as natural as texting.
  • Prioritizing tasks? A dream.



  • The free version leaves you wanting more.
  • Lacks a built-in calendar, but hey, nobody’s perfect.


Perfect For: Those days when your brain feels like a tornado of tasks.


h. RescueTime


  • It’s like having a reality check for where your time goes.
  • Those reports? Eye-opening.
  • Setting goals and getting alerts keeps me on track.



  • Feels a tad Big Brother-ish at times.
  • The free version is just a teaser.


Perfect For: Figuring out where your day went.


i. Dropbox


  • It’s my digital filing cabinet.
  • Sharing files is as easy as sending a link.
  • Plays nice with a bunch of other tools.



  • The free storage fills up faster than you’d think.
  • Had a few “Is my data safe?” moments.


Perfect For: Storing everything from cat pics to contracts.


j. LastPass


  • It’s like a vault for my gazillion passwords.
  • Syncs across devices, so I’m never left scratching my head.
  • Generates passwords that even I can’t guess.



  • The free version has its limits.
  • Had a sync hiccup or two.


Perfect For: When “Forgot Password?” is your most-visited page.


3. A Couple of Tricks Up My Sleeve

Beyond productivity apps, I’ve got a few hacks that have been game-changers.

  • Ever heard of the “Two-Minute Rule”? If something takes less than two minutes, do it now. Trust me, it’s a clutter saver.
  • Or do you now how “Time Blocking” works? You can find out more in this article here.
  • And then there’s the “Pomodoro Technique.” Work like a boss for 25 minutes, then take a 5-minute break. Pair this with Todoist, and you’re on fire!


4. Wrapping It Up

Look, running a business is a wild ride. But with the right productivity apps in your toolkit, it’s a whole lot smoother. Give these a whirl and see how they transform your day-to-day grind.

Want help with your productivity? We can do a productivity audit for you. To find out details, you can schedule a free call here.