Ever felt like there aren’t enough hours in the day? Dive into the world of time blocking and discover how this simple technique can supercharge your productivity as a small business owner.


1. Introduction: The Time Dilemma

Being a small business owner in America is no small feat. Juggling client meetings, managing finances, and overseeing daily operations can make your days feel endless. But what if there was a way to take back control of your time? Enter time blocking, a time management superhero ready to rescue your chaotic schedule.


2. Time Blocking Unveiled

At its core, time blocking is about dedicating specific chunks of your day to specific tasks. Think of it as making appointments with yourself. Instead of a to-do list that leaves you overwhelmed, you have a clear roadmap of your day, ensuring you stay on track and focused.


3. The Stark Reality of Time Mismanagement

According to Timeular [1], a staggering 51% of an average workday is spent on low-value tasks. Imagine that! Half your day potentially wasted on tasks that don’t push the needle forward for your business. And distractions? They’re costing American businesses a whopping 588 billion dollars annually. These figures aren’t just numbers; they’re wake-up calls.


4. The Golden Rules of Time Blocking


  • Prioritize: Not all tasks are created equal. Determine what’s urgent and essential.
  • Stay Flexible: Life is unpredictable. Allow some wiggle room in your schedule for the unexpected.
  • Reflect and Refine: At week’s end, review your blocks. What worked? What didn’t? Adjust accordingly.



  • Cram Your Schedule: Back-to-back blocks can be exhausting. Breathe. Take breaks.
  • Neglect Personal Time: Remember to block time for yourself. Recharge, relax, and rejuvenate.
  • Resist Change: If a time block system isn’t working, tweak it. Find what fits best for you.


5. Estimating Time: The Art and Science

One common pitfall in time blocking is misjudging how long tasks will take. Start by breaking tasks into bite-sized pieces. Estimate each piece, then add a buffer. Over time, as you get better acquainted with your tasks, your estimates will sharpen.


6. Beyond the Basics: Fresh Takes on Time Blocking

  • Themed Days: Dedicate specific days to specific types of tasks. Finance Fridays or Marketing Mondays, perhaps?
  • Tech to the Rescue: Leverage apps and digital tools that assist with time blocking. Set reminders and stay on track.
  • Visualize with Colors: Use color-coded blocks for a vibrant and clear view of your day.


7. Wrapping Up: The Time is Now

Time is the heartbeat of any business, especially for small business owners wearing multiple hats. Time blocking isn’t just a technique; it’s a mindset shift. It’s about valuing your time, being intentional with it, and making every moment count.

So, dear American entrepreneurs, the next time you feel overwhelmed, remember that with time blocking, you hold the power to reshape your day, boost your productivity, and achieve that elusive work-life harmony.



[1] Time Management Statistics You Need to Know in 2023 – Timeular: https://timeular.com/blog/time-management-statistics/

With more than 15 years in international consulting, our CEO Mona Tenjo is an expert in time management and getting things done. Want help with your productivity? Then just schedule a 15-minute Strategy Call for free and let’s change the trajectory of your daily outcomes.