Hey there, fellow small business owner! If you’re anything like me, you’ve probably had days where you felt like a juggler in a circus, trying to keep a dozen balls in the air. Between client calls, emails, and that never-ending to-do list, it’s easy to feel overwhelmed. But guess what? Time blocking methods could just be what you were looking for. Let me share the magic with you.


So, What’s Time Blocking Anyway?

Imagine your day as a puzzle. Each task is a piece. Time blocking is like sorting those pieces and placing them where they fit best. Instead of being all over the place, you’re setting aside dedicated chunks of time for specific tasks. It’s like telling your day, “Hey, I’m in charge!”


The Nitty-Gritty: How Does It Work?

  1. List Them Down: Grab a pen and jot down everything you’ve got on your plate.
  2. Priorities First: Decide what needs your immediate attention and what can wait. There has to be a clear hierarchy of tasks. There cannot be two tasks with the same priority ever. One is always more important and urgent than another one.
  3. Block It Out: Assign chunks of time to each task. Put the most important tasks early on in your day whenever possible. Typically the longer the day gets, the less focused you will and the higher the likelihood of distractions or fires to put out becomes.
  4. Stay the Course: Once you’re in a block, give it your all. No peeking at those emails!


Why Bother? The Perks of Time Blocking

  • Laser Focus: With dedicated time slots, those pesky distractions don’t stand a chance.
  • Getting More Done: I read somewhere that folks who use time blocking methods get a ton more done. Cal Newport reported in his book “Deep Work: Rules for Focused Success in a Distracted World” that he can get done in 40 hours worked with structure the same output as somebody with a 60+ hour work week without structure [1].
  • Life Beyond Work: By being intentional with your time, you’re carving out moments for family, friends, and fun.


Oops! When Plans Go Awry

We’ve all been there. You’re in the zone, and then BAM! An unexpected task crashes the party.


Is It Really Urgent?

Before letting anything hijack your time block:

  • Is it on fire (figuratively, of course)?
  • Can it chill for a bit?
  • Got a teammate who can tackle it?

Only the real emergencies should break through.


Rolling with the Punches

  1. Take a Breather: Before diving into the new task, take a moment. Deep breaths!
  2. Shuffle Things Around: If you’re switching tasks, rejig your schedule a bit.
  3. Pass the Baton: If someone else can handle it, let them. You’ve got this!


A Few Tricks Up My Sleeve

  • Colors Everywhere: I color-code my tasks. It’s like a rainbow exploded on my calendar, but it works!
  • Days with Themes: Mondays for brainstorming, Tuesdays for team huddles. You get the drift.
  • Quick Wins: If it’s a 2-minute thing, I get it out of the way. Instant mood booster!


Wrapping Up: Time Blocking is Your Superpower

Time blocking isn’t just a fancy term. It helps you free up your time, especially when you’re steering the ship of a small business. Give it a try, and you’ll wonder how you ever managed without it. Take back the ownership of your time and smash those goals!



[1]  Cal Newport, Deep Work: Rules for Focused Success in a Distracted World: https://amzn.to/3KY2UTp

Diving deep into the transformative power of Time Blocking Methods? Elevate your game even further. Schedule your free 15-minute Strategy Cal for free and let’s craft a tailor-made plan to optimize your business operations.